Sample Complaint Letter

Sample Complaint LetterSample Complaint Letter – Here is an example of a simple complaint letter, with bracketed optional text as appropriate:

[Your Address]
[Your City, State, Zip Code]


[Recipient Contact Person]
[Recipient Name]
[Street Address]
[City, State, Zip Code]

Re: [describe type of problem concisely (e.g. “Defective merchandise”); indicate claim number if you have one]

Dear [Recipient Contact Person]:

I purchased [[name of the product with model number XXXX and serial number XXXX] or [type of service performed]] on [date]. I made this purchase at [location]. Unfortunately, your [product] [service] was unsatisfactory because [describe the problem].

To address this problem, please [state the specific action you want].

I have enclosed copies of the following records in connection with my purchase:

[List the specific categories of records enclosed (e.g., receipts, invoice, prior correspondence, etc.]

Please contact me by [specify a reasonable date] so that we can resolve the problem. I can be reached at [indicate email] or at the address indicate above. Alternative, I can be reached by telephone at [indicate phone number].


[Your Name]

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