[Your City, State, Zip Code]
[Recipient Contact Person]
[City, State, Zip Code]
Re: [describe type of problem concisely (e.g. “Defective merchandise”); indicate claim number if you have one]
Dear [Recipient Contact Person]:
I purchased [[name of the product with model number XXXX and serial number XXXX] or [type of service performed]] on [date]. I made this purchase at [location]. Unfortunately, your [product] [service] was unsatisfactory because [describe the problem].
To address this problem, please [state the specific action you want].
I have enclosed copies of the following records in connection with my purchase:
[List the specific categories of records enclosed (e.g., receipts, invoice, prior correspondence, etc.]
Please contact me by [specify a reasonable date] so that we can resolve the problem. I can be reached at [indicate email] or at the address indicate above. Alternative, I can be reached by telephone at [indicate phone number].
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